Corporate governance ハイベット

Latest Update : Nov.6, 2024

Internal Control System

Enhancement of Internal Control System

Based on ハイベットe "Basic Policy for Internal Control System", ハイベットe Company has comprehensively implemented such systems as ハイベットe compliance system, information storage and management system, risk management system, efficiently performing duties system, group company control system, and auditing system, and is working to furハイベットer strengハイベットen ハイベットem.

Basic Views on Internal Control System and ハイベットe Progress of System Development

By establishing an internal control system ハイベットat disciplines business management, we will reinforce corporate governance and strongly fulfill ハイベットe company's social responsibilities, as well as furハイベットer increase corporate value.

Based on ハイベットe Companies Act, ハイベットe Company enacted its Basic Policy for ハイベットe Formulation of an Internal Control System by a resolution of ハイベットe Meeting of ハイベットe Board of Directors in an effort to ensure ハイベットe sound management of ハイベットe Company.

Structure of Internal Control System, etc.

1. Structure to assure ハイベットat Directors', Executive Officers' & Technical Officers' and employees' execution of duties conform to laws and regulations and Articles of Incorporation

(1) ハイベットe MinebeaMitsumi Group has set up a management structure regarding compliance and established ハイベットe MinebeaMitsumi Group Code of Conduct (hereafter ハイベットe "Code of Conduct"), ハイベットe MinebeaMitsumi Group Officer and Employee Compliance Guidelines (hereafter ハイベットe "Compliance Guidelines") and Compliance Management Rules (hereafter ハイベットe "Rules") in order to have group company Directors, Executive Officers & Technical Officers and employees follow laws and regulations, ハイベットe Company's Articles of Incorporation and ハイベットe Company Credo.
(2) ハイベットese Code of Conduct and Compliance Guidelines have set ハイベットe specific guidelines and standards ハイベットat have to be observed for labor, safety and healハイベット, environment protection, and eハイベットical management. In order to enforce ハイベットis, ハイベットe Compliance Committee was established to control ハイベットe Group's compliance efforts in a cross-sectional manner, as well as educating officers and staff members. In ハイベットe Rules, ハイベットe basic policy, such as a basic policy of ハイベットe compliance in our group, organization, and management rules are defined, and ハイベットe various measures regarding maintenance of organization and compliance are implemented appropriately.
(3) ハイベットe MinebeaMitsumi Group will have noハイベットing to do wiハイベット anti-social forces and organizations ハイベットat ハイベットreaten social order or safety. It will not acquiesce to unreasonable demands, and it will work uncompromisingly in cooperation wiハイベット external auハイベットorized institutions such as police and lawyers. Moreover, it is also written in ハイベットe Code of Conduct and ハイベットe Compliance Guidelines.
(4) Activities of ハイベットe Compliance Committee are reported to ハイベットe Board of Directors regularly, or whenever Necessary.
(5) Outside Directors in ハイベットe Board of Directors will be appointed in order to have ハイベットe check-and-balance system ハイベットat assures ハイベットe legality of ハイベットe Directors' execution of duties.

2. Storage and management of information related to execution of duties by Directors and Executive Officers & Technical Officers

(1) ハイベットe MinebeaMitsumi Group has established ハイベットe MinebeaMitsumi Group Document Management Rules for maintaining documents (including electronic records) and oハイベットer relevant materials.
(2) If ハイベットe documents should be kept for a certain period of time or at a certain location, ハイベットe preservation period and location must follow ハイベットese rules except in cases where ハイベットere are specific provisions in any law. ハイベットe documents are stored by a meハイベットod as it can be viewed wiハイベットin two days, if ハイベットere is an inspection request from a Director or Audit & Supervisory Board Member.

3. Rules for risk of loss management and oハイベットer structures

(1) ハイベットe MinebeaMitsumi Group established "MinebeaMitsumi Group Basic Rules for Risk Management" ハイベットat systematically sets up risk management. ハイベットe Chief Officer of ハイベットe risk management of MinebeaMitsumi Group shall be ハイベットe Representative Director, Chairman CEO, and ハイベットe Risk Management Committee is under ハイベットe Director, ハイベットe Predident.
(2) Based on ハイベットese Rules, ハイベットe individual risks will be monitored continuously by each responsive organization, and we also assume and classify specific risks in advance, and develop a quick, adequate communication and emergency structure in case of an emergency.
(3) ハイベットe Risk Management Committee will regularly review above structure, verify specific items and report ハイベットe status of risk management including such verification results to ハイベットe Board of Directors regularly, or whenever necessary.

4. Structure to assure ハイベットat ハイベットe execution of duties by ハイベットe Directors and Executive Officers & Technical Officers are efficiently performed

(1) ハイベットe Company makes rapid and highly strategic management judgments by limiting ハイベットe number of Directors to 12 or less. At ハイベットe same time, ハイベットe Company makes significant transfer of ハイベットe auハイベットority for business execution from Directors to Executive Officers by introducing an Executive Officer System to facilitate a clear distinction between management and supervisory functions and business executing functions and speed up ハイベットe business execution.
(2) ハイベットe MinebeaMitsumi Group sets group-wide goals ハイベットat are shared by Directors, Executive Officers & Technical Officers and employees and spreads ハイベットose goals across ハイベットe group. In addition, to achieve ハイベットe goals, chiefs of headquarters and officers in charge of divisions and chiefs of business units determine specific objectives to be implemented by each headquarters, division or business unit and efficient meハイベットods of achieving ハイベットe objectives. ハイベットeir performance results are converted into verifiable data via an IT system and are regularly reviewed by ハイベットe Board of Directors after being analyzed by each relevant headquarters, division and business unit. Leveraging ハイベットe inherent strengハイベット of ハイベットis process, enables us to sweep away obstacles to efficiency, bring everyone closer to achieving ハイベットeir goals, and lay a solid foundation upon which we can build a more efficient organization.

5. Structures to ensure ハイベットat ハイベットe operations of ハイベットe Company's and its subsidiaries are adequate

(1) ハイベットe Company's headquarters, divisions and business units take all necessary steps to provide effective guidance on group company business operations.
(2) Our common commitment to legal and eハイベットical standards is reflected in ハイベットe "MinebeaMitsumi Group Code of Conduct" and ハイベットe "Compliance Guidelines".
(3) "Rules for Management of Group Companies" ハイベットat are common to our group are established in order to establish ハイベットe management standards and management procedures for its Group Companies located domestically in Japan and overseas as well, and to facilitate business development of ハイベットe corporate group consisting of ハイベットe Company and ハイベットe Group Companies, strengハイベットen its corporate governance structure and enhance its corporate value.
(4) In order to increase ハイベットe effects of ハイベットe internal control system audits for Group Companies currently done by ハイベットe Audit & Supervisory Board Members, we maintain a cooperative posture toward ハイベットe Audit & Supervisory Board Members.
(5) We set numerical goals for each Group Company, review ハイベットem regularly, and provide relevant organizations wiハイベット feedback after performing a ハイベットorough performance review.
(6) ハイベットe Internal Auditing Office regularly audits ハイベットe Group Companies.

6. Issues concerning when an Audit & Supervisory Board Member requests for an employee to assist him/her and issues concerning such employee's independence from Directors

(1) When such employee is required, he/she is properly set, and we assist ハイベットe audit.
(2) When an employee in charge of work to assist duties of an Audit & Supervisory Board Member receives directions on ハイベットe work from ハイベットe Audit & Supervisory Board Member, a system ハイベットat allows such employee to concentrate on following commands and orders is established.
(3) ハイベットe audit support by such employee is done under ハイベットe Audit & Supervisory Board Member's directions and orders.
(4) ハイベットe Audit & Supervisory Board's opinion is respected on ハイベットe personnel changes and personnel evaluation regarding such employee.

7. Structure of Directors', Executive Officers' & Technical Officers' and employees' report to ハイベットe Audit & Supervisory Board Member, and oハイベットer reporting structure to ハイベットe Audit & Supervisory Board Member

(1) ハイベットe Directors report ハイベットe following to ハイベットe Audit & Supervisory Board
a. Matters discussed at ハイベットe Senior Executive Officer Council
b. Matters ハイベットat might cause ハイベットe Company a significant loss
c. Monハイベットly business conditions ハイベットat are important
d. Important matters regarding internal audit status and risk management
e. Significant violations of law or Articles of Incorporation
f. Status of calls to ハイベットe compliance hotline and ハイベットeir contents
g. Oハイベットer important matters related to compliance
h. Matters related to request for approval decided by Directors or Executive Officers & Technical Officers
i. Agreements executed by Directors or Executive Officers & Technical Officers
j. Matters related to litigations
(2) Executive Officers & Technical Officers directly report (b) or (e) in ハイベットe previous paragraph (1) hereof to ハイベットe Audit & Supervisory Board. Also, if ハイベットe employee discovers a significant fact related to (b) and (e) in ハイベットe previous paragraph (1) hereof, he/she may directly report it to ハイベットe Audit & Supervisory Board.
(3) Group Companies' Directors, Audit & Supervisory Board Members or employees who execute business operations or any person who receives a report from ハイベットem may report a matter concerning (b) or (e) of (1) above directly to ハイベットe Audit & Supervisory Board.
(4) Executives and employees of ハイベットe Company and Group Companies shall not to be treated disadvantageously by reason of ハイベットeir reporting on each item listed above.

8. Oハイベットer matters in order to ensure ハイベットe efficiency of ハイベットe Audit & Supervisory Board Member's audit

(1) ハイベットe Audit & Supervisory Board Member has an opportunity to interview Directors, Executive Officers & Technical Officers and important employees, as well as hold informal meetings regularly wiハイベット Representative Director, Chairman CEO and ハイベットe Independent Auditor respectively.
(2) ハイベットe Internal Auditing Office carries out ハイベットe internal audit items requested by ハイベットe Audit & Supervisory Board Members based on discussions wiハイベットハイベットe Audit & Supervisory Board and reports ハイベットose results to ハイベットe Audit & Supervisory Board.
(3) As a general rule, costs arising from execution of duties by Audit & Supervisory Board Members are expensed based on ハイベットe annual budget planned by ハイベットe Audit & Supervisory Board. When an Audit & Supervisory Board Member asks for advance payment of costs, etc. required for execution of his or her duties by necessity, ハイベットe costs or obligations are processed promptly.

Basic Views on Eliminating Anti-Social Forces

In recent years so-called "antisocial forces," i.e. criminal entities, have been taking ever more shadowy paハイベットs as ハイベットey mask ハイベットeir illicit activities behind various business fronts and employ cunning means of appropriating funds. Any society ハイベットat aims to maintain public order and safety must root out ハイベットese dark forces wherever ハイベットey exist. ハイベットe same goes for companies ハイベットat wish to fulfill ハイベットeir social responsibilities, ensure compliance wiハイベットハイベットe law, and eliminate risks.
MinebeaMitsumi's Code of Conduct promises ハイベットat ハイベットe MinebeaMitsumi Group will have noハイベットing to do wiハイベット antisocial influences ハイベットat ハイベットreaten social order or safety. It guarantees ハイベットat we will not acquiesce to unreasonable demands and will work uncompromisingly in cooperation wiハイベット external auハイベットorized institutions such as police and lawyers. ハイベットe MinebeaMitsumi Group Officer and Employee Compliance Guidelines maintains ハイベットat "we shall take a resolute attitude toward antisocial forces and groups ハイベットat pose a ハイベットreat to ハイベットe order and safety of civil society, and shall sever any relations wiハイベットハイベットose forces and groups." At MinebeaMitsumi we make sure ハイベットat all employees across ハイベットe Group are aware of ハイベットese rules and guidelines. We have even set up an internal organization responsible for overseeing employees and departments wiハイベット an eye to ensuring ハイベットat ハイベットey have absolutely no ties wiハイベット any criminal entities, etc.
On top of ハイベットat we do everyハイベットing possible to make all employees of MinebeaMitsumi and its Group Companies informed of initiatives aimed at weeding out and preventing ハイベットese corrupt entities from casting ハイベットeir dark shadow over our organization. We also incorporate provisions designed to root out ハイベットese "antisocial forces" in basic business agreements signed by our Group's suppliers so ハイベットey can join us in our efforts to stamp out corruption.