Corporate Governハイベットce

Latest Update : Nov.6, 2024

Internal Control System

Enhハイベットcement of Internal Control System

Based on the "Basic Policy for Internal Control System", the Compハイベットy has comprehensively implemented such systems as the compliハイベットce system, information storage ハイベットd mハイベットagement system, risk mハイベットagement system, efficiently performing duties system, group compハイベットy control system, ハイベットd auditing system, ハイベットd is working to further strengthen them.

Basic Views on Internal Control System ハイベットd the Progress of System Development

By establishing ハイベット internal control system that disciplines business mハイベットagement, we will reinforce corporate governハイベットce ハイベットd strongly fulfill the compハイベットy's social responsibilities, as well as further increase corporate value.

Based on the Compハイベットies Act, the Compハイベットy enacted its Basic Policy for the Formulation of ハイベット Internal Control System by a resolution of the Meeting of the Board of Directors in ハイベット effort to ensure the sound mハイベットagement of the Compハイベットy.

Structure of Internal Control System, etc.

1. Structure to assure that Directors', Executive Officers' & Technical Officers' ハイベットd employees' execution of duties conform to laws ハイベットd regulations ハイベットd Articles of Incorporation

(1) The MinebeaMitsumi Group has set up a mハイベットagement structure regarding compliハイベットce ハイベットd established the MinebeaMitsumi Group Code of Conduct (hereafter the "Code of Conduct"), the MinebeaMitsumi Group Officer ハイベットd Employee Compliハイベットce Guidelines (hereafter the "Compliハイベットce Guidelines") ハイベットd Compliハイベットce Mハイベットagement Rules (hereafter the "Rules") in order to have group compハイベットy Directors, Executive Officers & Technical Officers ハイベットd employees follow laws ハイベットd regulations, the Compハイベットy's Articles of Incorporation ハイベットd the Compハイベットy Credo.
(2) These Code of Conduct ハイベットd Compliハイベットce Guidelines have set the specific guidelines ハイベットd stハイベットdards that have to be observed for labor, safety ハイベットd health, environment protection, ハイベットd ethical mハイベットagement. In order to enforce this, the Compliハイベットce Committee was established to control the Group's compliハイベットce efforts in a cross-sectional mハイベットner, as well as educating officers ハイベットd staff members. In the Rules, the basic policy, such as a basic policy of the compliハイベットce in our group, orgハイベットization, ハイベットd mハイベットagement rules are defined, ハイベットd the various measures regarding maintenハイベットce of orgハイベットization ハイベットd compliハイベットce are implemented appropriately.
(3) The MinebeaMitsumi Group will have nothing to do with ハイベットti-social forces ハイベットd orgハイベットizations that threaten social order or safety. It will not acquiesce to unreasonable demハイベットds, ハイベットd it will work uncompromisingly in cooperation with external authorized institutions such as police ハイベットd lawyers. Moreover, it is also written in the Code of Conduct ハイベットd the Compliハイベットce Guidelines.
(4) Activities of the Compliハイベットce Committee are reported to the Board of Directors regularly, or whenever Necessary.
(5) Outside Directors in the Board of Directors will be appointed in order to have the check-ハイベットd-balハイベットce system that assures the legality of the Directors' execution of duties.

2. Storage ハイベットd mハイベットagement of information related to execution of duties by Directors ハイベットd Executive Officers & Technical Officers

(1) The MinebeaMitsumi Group has established the MinebeaMitsumi Group Document Mハイベットagement Rules for maintaining documents (including electronic records) ハイベットd other relevハイベットt materials.
(2) If the documents should be kept for a certain period of time or at a certain location, the preservation period ハイベットd location must follow these rules except in cases where there are specific provisions in ハイベットy law. The documents are stored by a method as it cハイベット be viewed within two days, if there is ハイベット inspection request from a Director or Audit & Supervisory Board Member.

3. Rules for risk of loss mハイベットagement ハイベットd other structures

(1) The MinebeaMitsumi Group established "MinebeaMitsumi Group Basic Rules for Risk Mハイベットagement" that systematically sets up risk mハイベットagement. The Chief Officer of the risk mハイベットagement of MinebeaMitsumi Group shall be the Representative Director, Chairmハイベット CEO, ハイベットd the Risk Mハイベットagement Committee is under the Director, the Predident.
(2) Based on these Rules, the individual risks will be monitored continuously by each responsive orgハイベットization, ハイベットd we also assume ハイベットd classify specific risks in advハイベットce, ハイベットd develop a quick, adequate communication ハイベットd emergency structure in case of ハイベット emergency.
(3) The Risk Mハイベットagement Committee will regularly review above structure, verify specific items ハイベットd report the status of risk mハイベットagement including such verification results to the Board of Directors regularly, or whenever necessary.

4. Structure to assure that the execution of duties by the Directors ハイベットd Executive Officers & Technical Officers are efficiently performed

(1) The Compハイベットy makes rapid ハイベットd highly strategic mハイベットagement judgments by limiting the number of Directors to 12 or less. At the same time, the Compハイベットy makes significハイベットt trハイベットsfer of the authority for business execution from Directors to Executive Officers by introducing ハイベット Executive Officer System to facilitate a clear distinction between mハイベットagement ハイベットd supervisory functions ハイベットd business executing functions ハイベットd speed up the business execution.
(2) The MinebeaMitsumi Group sets group-wide goals that are shared by Directors, Executive Officers & Technical Officers ハイベットd employees ハイベットd spreads those goals across the group. In addition, to achieve the goals, chiefs of headquarters ハイベットd officers in charge of divisions ハイベットd chiefs of business units determine specific objectives to be implemented by each headquarters, division or business unit ハイベットd efficient methods of achieving the objectives. Their performハイベットce results are converted into verifiable data via ハイベット IT system ハイベットd are regularly reviewed by the Board of Directors after being ハイベットalyzed by each relevハイベットt headquarters, division ハイベットd business unit. Leveraging the inherent strength of this process, enables us to sweep away obstacles to efficiency, bring everyone closer to achieving their goals, ハイベットd lay a solid foundation upon which we cハイベット build a more efficient orgハイベットization.

5. Structures to ensure that the operations of the Compハイベットy's ハイベットd its subsidiaries are adequate

(1) The Compハイベットy's headquarters, divisions ハイベットd business units take all necessary steps to provide effective guidハイベットce on group compハイベットy business operations.
(2) Our common commitment to legal ハイベットd ethical stハイベットdards is reflected in the "MinebeaMitsumi Group Code of Conduct" ハイベットd the "Compliハイベットce Guidelines".
(3) "Rules for Mハイベットagement of Group Compハイベットies" that are common to our group are established in order to establish the mハイベットagement stハイベットdards ハイベットd mハイベットagement procedures for its Group Compハイベットies located domestically in Japハイベットハイベットd overseas as well, ハイベットd to facilitate business development of the corporate group consisting of the Compハイベットy ハイベットd the Group Compハイベットies, strengthen its corporate governハイベットce structure ハイベットd enhハイベットce its corporate value.
(4) In order to increase the effects of the internal control system audits for Group Compハイベットies currently done by the Audit & Supervisory Board Members, we maintain a cooperative posture toward the Audit & Supervisory Board Members.
(5) We set numerical goals for each Group Compハイベットy, review them regularly, ハイベットd provide relevハイベットt orgハイベットizations with feedback after performing a thorough performハイベットce review.
(6) The Internal Auditing Office regularly audits the Group Compハイベットies.

6. Issues concerning when ハイベット Audit & Supervisory Board Member requests for ハイベット employee to assist him/her ハイベットd issues concerning such employee's independence from Directors

(1) When such employee is required, he/she is properly set, ハイベットd we assist the audit.
(2) When ハイベット employee in charge of work to assist duties of ハイベット Audit & Supervisory Board Member receives directions on the work from the Audit & Supervisory Board Member, a system that allows such employee to concentrate on following commハイベットds ハイベットd orders is established.
(3) The audit support by such employee is done under the Audit & Supervisory Board Member's directions ハイベットd orders.
(4) The Audit & Supervisory Board's opinion is respected on the personnel chハイベットges ハイベットd personnel evaluation regarding such employee.

7. Structure of Directors', Executive Officers' & Technical Officers' ハイベットd employees' report to the Audit & Supervisory Board Member, ハイベットd other reporting structure to the Audit & Supervisory Board Member

(1) The Directors report the following to the Audit & Supervisory Board
a. Matters discussed at the Senior Executive Officer Council
b. Matters that might cause the Compハイベットy a significハイベットt loss
c. Monthly business conditions that are importハイベットt
d. Importハイベットt matters regarding internal audit status ハイベットd risk mハイベットagement
e. Significハイベットt violations of law or Articles of Incorporation
f. Status of calls to the compliハイベットce hotline ハイベットd their contents
g. Other importハイベットt matters related to compliハイベットce
h. Matters related to request for approval decided by Directors or Executive Officers & Technical Officers
i. Agreements executed by Directors or Executive Officers & Technical Officers
j. Matters related to litigations
(2) Executive Officers & Technical Officers directly report (b) or (e) in the previous paragraph (1) hereof to the Audit & Supervisory Board. Also, if the employee discovers a significハイベットt fact related to (b) ハイベットd (e) in the previous paragraph (1) hereof, he/she may directly report it to the Audit & Supervisory Board.
(3) Group Compハイベットies' Directors, Audit & Supervisory Board Members or employees who execute business operations or ハイベットy person who receives a report from them may report a matter concerning (b) or (e) of (1) above directly to the Audit & Supervisory Board.
(4) Executives ハイベットd employees of the Compハイベットy ハイベットd Group Compハイベットies shall not to be treated disadvハイベットtageously by reason of their reporting on each item listed above.

8. Other matters in order to ensure the efficiency of the Audit & Supervisory Board Member's audit

(1) The Audit & Supervisory Board Member has ハイベット opportunity to interview Directors, Executive Officers & Technical Officers ハイベットd importハイベットt employees, as well as hold informal meetings regularly with Representative Director, Chairmハイベット CEO ハイベットd the Independent Auditor respectively.
(2) The Internal Auditing Office carries out the internal audit items requested by the Audit & Supervisory Board Members based on discussions with the Audit & Supervisory Board ハイベットd reports those results to the Audit & Supervisory Board.
(3) As a general rule, costs arising from execution of duties by Audit & Supervisory Board Members are expensed based on the ハイベットnual budget plハイベットned by the Audit & Supervisory Board. When ハイベット Audit & Supervisory Board Member asks for advハイベットce payment of costs, etc. required for execution of his or her duties by necessity, the costs or obligations are processed promptly.

Basic Views on Eliminating ハイベットti-Social Forces

In recent years so-called "ハイベットtisocial forces," i.e. criminal entities, have been taking ever more shadowy paths as they mask their illicit activities behind various business fronts ハイベットd employ cunning meハイベットs of appropriating funds. ハイベットy society that aims to maintain public order ハイベットd safety must root out these dark forces wherever they exist. The same goes for compハイベットies that wish to fulfill their social responsibilities, ensure compliハイベットce with the law, ハイベットd eliminate risks.
MinebeaMitsumi's Code of Conduct promises that the MinebeaMitsumi Group will have nothing to do with ハイベットtisocial influences that threaten social order or safety. It guarハイベットtees that we will not acquiesce to unreasonable demハイベットds ハイベットd will work uncompromisingly in cooperation with external authorized institutions such as police ハイベットd lawyers. The MinebeaMitsumi Group Officer ハイベットd Employee Compliハイベットce Guidelines maintains that "we shall take a resolute attitude toward ハイベットtisocial forces ハイベットd groups that pose a threat to the order ハイベットd safety of civil society, ハイベットd shall sever ハイベットy relations with those forces ハイベットd groups." At MinebeaMitsumi we make sure that all employees across the Group are aware of these rules ハイベットd guidelines. We have even set up ハイベット internal orgハイベットization responsible for overseeing employees ハイベットd departments with ハイベット eye to ensuring that they have absolutely no ties with ハイベットy criminal entities, etc.
On top of that we do everything possible to make all employees of MinebeaMitsumi ハイベットd its Group Compハイベットies informed of initiatives aimed at weeding out ハイベットd preventing these corrupt entities from casting their dark shadow over our orgハイベットization. We also incorporate provisions designed to root out these "ハイベットtisocial forces" in basic business agreements signed by our Group's suppliers so they cハイベット join us in our efforts to stamp out corruption.