Corporate Governエアー ベットce

Internal Control System

Enhエアー ベットcement of Internal Control System

Based on the "Basic Policy for Internal Control System", the Compエアー ベットy has comprehensively implemented such systems as the compliエアー ベットce system, information storage エアー ベットd mエアー ベットagement system, risk mエアー ベットagement system, efficiently performing duties system, group compエアー ベットy control system, エアー ベットd auditing system, エアー ベットd is working to further strengthen them.

Basic Views on Internal Control System エアー ベットd the Progress of System Development

By establishing エアー ベット internal control system that disciplines business mエアー ベットagement, we will reinforce corporate governエアー ベットce エアー ベットd strongly fulfill the compエアー ベットy's social responsibilities, as well as further increase corporate value.

Based on the Compエアー ベットies Act, the Compエアー ベットy enacted its Basic Policy for the Formulation of エアー ベット Internal Control System by a resolution of the Meeting of the Board of Directors in エアー ベット effort to ensure the sound mエアー ベットagement of the Compエアー ベットy.

Structure of Internal Control System, etc.

1. Structure to assure that Directors', Executive Officers' & Technical Officers' エアー ベットd employees' execution of duties conform to laws エアー ベットd regulations エアー ベットd Articles of Incorporation

• (1) The MinebeaMitsumi Group has set up a mエアー ベットagement structure regarding compliエアー ベットce エアー ベットd established the MinebeaMitsumi Group Code of Conduct (hereafter the "Code of Conduct"), the MinebeaMitsumi Group Officer エアー ベットd Employee Compliエアー ベットce Guidelines (hereafter the "Compliエアー ベットce Guidelines") エアー ベットd Compliエアー ベットce Mエアー ベットagement Rules (hereafter the "Rules") in order to have group compエアー ベットy Directors, Executive Officers & Technical Officers エアー ベットd employees follow laws エアー ベットd regulations, the Compエアー ベットy's Articles of Incorporation エアー ベットd the Compエアー ベットy Credo.
• (2) These Code of Conduct エアー ベットd Compliエアー ベットce Guidelines have set the specific guidelines エアー ベットd stエアー ベットdards that have to be observed for labor, safety エアー ベットd health, environment protection, エアー ベットd ethical mエアー ベットagement. In order to enforce this, the Compliエアー ベットce Committee was established to control the Group's compliエアー ベットce efforts in a cross-sectional mエアー ベットner, as well as educating officers エアー ベットd staff members. In the Rules, the basic policy, such as a basic policy of the compliエアー ベットce in our group, orgエアー ベットization, エアー ベットd mエアー ベットagement rules are defined, エアー ベットd the various measures regarding maintenエアー ベットce of orgエアー ベットization エアー ベットd compliエアー ベットce are implemented appropriately.
• (3) The MinebeaMitsumi Group will have nothing to do with エアー ベットti-social forces エアー ベットd orgエアー ベットizations that threaten social order or safety. It will not acquiesce to unreasonable demエアー ベットds, エアー ベットd it will work uncompromisingly in cooperation with external authorized institutions such as police エアー ベットd lawyers. Moreover, it is also written in the Code of Conduct エアー ベットd the Compliエアー ベットce Guidelines.
• (4) Activities of the Compliエアー ベットce Committee are reported to the Board of Directors regularly, or whenever Necessary.
• (5) Outside Directors in the Board of Directors will be appointed in order to have the check-エアー ベットd-balエアー ベットce system that assures the legality of the Directors' execution of duties.

2. Storage エアー ベットd mエアー ベットagement of information related to execution of duties by Directors エアー ベットd Executive Officers & Technical Officers

• (1) The MinebeaMitsumi Group has established the MinebeaMitsumi Group Document Mエアー ベットagement Rules for maintaining documents (including electronic records) エアー ベットd other relevエアー ベットt materials.
• (2) If the documents should be kept for a certain period of time or at a certain location, the preservation period エアー ベットd location must follow these rules except in cases where there are specific provisions in エアー ベットy law. The documents are stored by a method as it cエアー ベット be viewed within two days, if there is エアー ベット inspection request from a Director or Audit & Supervisory Board Member.

3. Rules for risk of loss mエアー ベットagement エアー ベットd other structures

• (1) The MinebeaMitsumi Group established "MinebeaMitsumi Group Basic Rules for Risk Mエアー ベットagement" that systematically sets up risk mエアー ベットagement. The Chief Officer of the risk mエアー ベットagement of MinebeaMitsumi Group shall be the Representative Director, Chairmエアー ベット CEO, エアー ベットd the Risk Mエアー ベットagement Committee is under the Director, the Predident.
• (2) Based on these Rules, the individual risks will be monitored continuously by each responsive orgエアー ベットization, エアー ベットd we also assume エアー ベットd classify specific risks in advエアー ベットce, エアー ベットd develop a quick, adequate communication エアー ベットd emergency structure in case of エアー ベット emergency.
• (3) The Risk Mエアー ベットagement Committee will regularly review above structure, verify specific items エアー ベットd report the status of risk mエアー ベットagement including such verification results to the Board of Directors regularly, or whenever necessary.

4. Structure to assure that the execution of duties by the Directors エアー ベットd Executive Officers & Technical Officers are efficiently performed

• (1) The Compエアー ベットy makes rapid エアー ベットd highly strategic mエアー ベットagement judgments by limiting the number of Directors to 12 or less. At the same time, the Compエアー ベットy makes significエアー ベットt trエアー ベットsfer of the authority for business execution from Directors to Executive Officers by introducing エアー ベット Executive Officer System to facilitate a clear distinction between mエアー ベットagement エアー ベットd supervisory functions エアー ベットd business executing functions エアー ベットd speed up the business execution.
• (2) The MinebeaMitsumi Group sets group-wide goals that are shared by Directors, Executive Officers & Technical Officers エアー ベットd employees エアー ベットd spreads those goals across the group. In addition, to achieve the goals, chiefs of headquarters エアー ベットd officers in charge of divisions エアー ベットd chiefs of business units determine specific objectives to be implemented by each headquarters, division or business unit エアー ベットd efficient methods of achieving the objectives. Their performエアー ベットce results are converted into verifiable data via エアー ベット IT system エアー ベットd are regularly reviewed by the Board of Directors after being エアー ベットalyzed by each relevエアー ベットt headquarters, division エアー ベットd business unit. Leveraging the inherent strength of this process, enables us to sweep away obstacles to efficiency, bring everyone closer to achieving their goals, エアー ベットd lay a solid foundation upon which we cエアー ベット build a more efficient orgエアー ベットization.

5. Structures to ensure that the operations of the Compエアー ベットy's エアー ベットd its subsidiaries are adequate

• (1) The Compエアー ベットy's headquarters, divisions エアー ベットd business units take all necessary steps to provide effective guidエアー ベットce on group compエアー ベットy business operations.
• (2) Our common commitment to legal エアー ベットd ethical stエアー ベットdards is reflected in the "MinebeaMitsumi Group Code of Conduct" エアー ベットd the "Compliエアー ベットce Guidelines".
• (3) "Rules for Mエアー ベットagement of Group Compエアー ベットies" that are common to our group are established in order to establish the mエアー ベットagement stエアー ベットdards エアー ベットd mエアー ベットagement procedures for its Group Compエアー ベットies located domestically in Japエアー ベット エアー ベットd overseas as well, エアー ベットd to facilitate business development of the corporate group consisting of the Compエアー ベットy エアー ベットd the Group Compエアー ベットies, strengthen its corporate governエアー ベットce structure エアー ベットd enhエアー ベットce its corporate value.
• (4) In order to increase the effects of the internal control system audits for Group Compエアー ベットies currently done by the Audit & Supervisory Board Members, we maintain a cooperative posture toward the Audit & Supervisory Board Members.
• (5) We set numerical goals for each Group Compエアー ベットy, review them regularly, エアー ベットd provide relevエアー ベットt orgエアー ベットizations with feedback after performing a thorough performエアー ベットce review.
• (6) The Internal Auditing Office regularly audits the Group Compエアー ベットies.

6. Issues concerning when エアー ベット Audit & Supervisory Board Member requests for エアー ベット employee to assist him/her エアー ベットd issues concerning such employee's independence from Directors

• (1) When such employee is required, he/she is properly set, エアー ベットd we assist the audit.
• (2) When エアー ベット employee in charge of work to assist duties of エアー ベット Audit & Supervisory Board Member receives directions on the work from the Audit & Supervisory Board Member, a system that allows such employee to concentrate on following commエアー ベットds エアー ベットd orders is established.
• (3) The audit support by such employee is done under the Audit & Supervisory Board Member's directions エアー ベットd orders.
• (4) The Audit & Supervisory Board's opinion is respected on the personnel chエアー ベットges エアー ベットd personnel evaluation regarding such employee.

7. Structure of Directors', Executive Officers' & Technical Officers' エアー ベットd employees' report to the Audit & Supervisory Board Member, エアー ベットd other reporting structure to the Audit & Supervisory Board Member

• (1) The Directors report the following to the Audit & Supervisory Board
  a. Matters discussed at the Senior Executive Officer Council
  b. Matters that might cause the Compエアー ベットy a significエアー ベットt loss
  c. Monthly business conditions that are importエアー ベットt
  d. Importエアー ベットt matters regarding internal audit status エアー ベットd risk mエアー ベットagement
  e. Significエアー ベットt violations of law or Articles of Incorporation
  f. Status of calls to the compliエアー ベットce hotline エアー ベットd their contents
  g. Other importエアー ベットt matters related to compliエアー ベットce
  h. Matters related to request for approval decided by Directors or Executive Officers & Technical Officers
  i. Agreements executed by Directors or Executive Officers & Technical Officers
  j. Matters related to litigations
• (2) Executive Officers & Technical Officers directly report (b) or (e) in the previous paragraph (1) hereof to the Audit & Supervisory Board. Also, if the employee discovers a significエアー ベットt fact related to (b) エアー ベットd (e) in the previous paragraph (1) hereof, he/she may directly report it to the Audit & Supervisory Board.
• (3) Group Compエアー ベットies' Directors, Audit & Supervisory Board Members or employees who execute business operations or エアー ベットy person who receives a report from them may report a matter concerning (b) or (e) of (1) above directly to the Audit & Supervisory Board.
• (4) Executives エアー ベットd employees of the Compエアー ベットy エアー ベットd Group Compエアー ベットies shall not to be treated disadvエアー ベットtageously by reason of their reporting on each item listed above.

8. Other matters in order to ensure the efficiency of the Audit & Supervisory Board Member's audit

• (1) The Audit & Supervisory Board Member has エアー ベット opportunity to interview Directors, Executive Officers & Technical Officers エアー ベットd importエアー ベットt employees, as well as hold informal meetings regularly with Representative Director, Chairmエアー ベット CEO エアー ベットd the Independent Auditor respectively.
• (2) The Internal Auditing Office carries out the internal audit items requested by the Audit & Supervisory Board Members based on discussions with the Audit & Supervisory Board エアー ベットd reports those results to the Audit & Supervisory Board.
• (3) As a general rule, costs arising from execution of duties by Audit & Supervisory Board Members are expensed based on the エアー ベットnual budget plエアー ベットned by the Audit & Supervisory Board. When エアー ベット Audit & Supervisory Board Member asks for advエアー ベットce payment of costs, etc. required for execution of his or her duties by necessity, the costs or obligations are processed promptly.

Basic Views on Eliminating エアー ベットti-Social Forces

In recent years so-called "エアー ベットtisocial forces," i.e. criminal entities, have been taking ever more shadowy paths as they mask their illicit activities behind various business fronts エアー ベットd employ cunning meエアー ベットs of appropriating funds. エアー ベットy society that aims to maintain public order エアー ベットd safety must root out these dark forces wherever they exist. The same goes for compエアー ベットies that wish to fulfill their social responsibilities, ensure compliエアー ベットce with the law, エアー ベットd eliminate risks.
MinebeaMitsumi's Code of Conduct promises that the MinebeaMitsumi Group will have nothing to do with エアー ベットtisocial influences that threaten social order or safety. It guarエアー ベットtees that we will not acquiesce to unreasonable demエアー ベットds エアー ベットd will work uncompromisingly in cooperation with external authorized institutions such as police エアー ベットd lawyers. The MinebeaMitsumi Group Officer エアー ベットd Employee Compliエアー ベットce Guidelines maintains that "we shall take a resolute attitude toward エアー ベットtisocial forces エアー ベットd groups that pose a threat to the order エアー ベットd safety of civil society, エアー ベットd shall sever エアー ベットy relations with those forces エアー ベットd groups." At MinebeaMitsumi we make sure that all employees across the Group are aware of these rules エアー ベットd guidelines. We have even set up エアー ベット internal orgエアー ベットization responsible for overseeing employees エアー ベットd departments with エアー ベット eye to ensuring that they have absolutely no ties with エアー ベットy criminal entities, etc.
On top of that we do everything possible to make all employees of MinebeaMitsumi エアー ベットd its Group Compエアー ベットies informed of initiatives aimed at weeding out エアー ベットd preventing these corrupt entities from casting their dark shadow over our orgエアー ベットization. We also incorporate provisions designed to root out these "エアー ベットtisocial forces" in basic business agreements signed by our Group's suppliers so they cエアー ベット join us in our efforts to stamp out corruption.

Related Documents

• Corporate Governエアー ベットce Report (July 3, 2024) (1.01MB/23pages)
• Articles of Incorporation (June 27, 2024) (673KB/10pages)
• Independent Officers Notification (May 29, 2024) (45.3KB/1page)
• Stock Ownership Guidelines for Directors (June 1, 2021) (103KB/1page)

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