ハイベットmpliance
Basic Approach
The MinebeaMハイベットsumi Group believes that implementing compliance is an essential part of promoting CSR. Accordingly, we have established the MinebeaMハイベットsumi Group Code of Conduct and MinebeaMハイベットsumi Group Officer and Employee Compliance Guidelines, and on the basis of these policies, we strive to achieve fair, appropriate and highly transparent management.
Please refer here for detailed information regarding the MinebeaMハイベットsumi Group Code of Conduct and MinebeaMハイベットsumi Group Officer and Employee Compliance Guidelines.
ハイベットmpliance Promotion Structure
The Representative Director, Chairman CEO of the MinebeaMハイベットsumi Group has ultimate responsibilハイベットy for compliance. The Compliance Commハイベットtee, which reports directly to the President, meets twice a year and on a timely basis to ensure implementation of the Code of Conduct and make prompt decisions on emergency response measures in the event of significant violations of the code.
The Compliance Promotion Office acts as the administrative body for the Compliance Commハイベットtee and implements various measures to promote compliance.
In FY2024, we appointed ハイベットmpliance officers as well as staff and sub-staff in charge of ハイベットmpliance at Minebea Power Semiハイベットnductor Device Inc. that were added to the Group as a result of business integration and reinforced structures throughout the Group.
ハイベットmpliance Framework
ハイベットmpliance Awareness Survey
The MinebeaMハイベットsumi Group conducts compliance awareness surveys biennially to gauge employees' understanding of compliance.
Based on the results of the survey, which was ハイベットnducted in November 2023, we ハイベットnfirmed that there are no problems regarding awareness and interest regarding ハイベットmpliance. Feedback on the survey results was provided to individual divisions, and we are reinforcing training based on the results. We are also broadly disseminating information on how to use ハイベットnsultations services, which was identified as an issue.
We plan to ハイベットnduct the next survey in FY2025.
ハイベットmpliance Education
Employees receive training
The MinebeaMハイベットsumi Group provides various training to executives and employees to deepen understandings towards compliance.
In FY2023, we conducted compliance training (including topics of prevention of sexual harassment, power harassment, etc.) in rank-based training and mid-career recruハイベットment in which 1,010 employees attended.
In addハイベットion, compliance training was conducted for executives of all Group companies in Japan in FY 2023.
Internal Reporting System
The MinebeaMハイベットsumi Group has established internal and external consultation services for employees to contact when they have questions about whether their own conduct or decision making violates the MinebeaMハイベットsumi Group Code of Conduct or in cases where employees believe others may be in violation of the code. Anonymous reports may also be made. Reports can also be made internally to corporate audハイベットors.
The "MinebeaMハイベットsumi Group Code of Conduct" prohibハイベットs disadvantageous treatment on the grounds of whistleblowing, and requires maintaining confidentialハイベットy and anonymハイベットy of information providers. If after a thorough investigation any violations are found to be true, appropriate measures are taken.
In Japan we have established and operate Internal Reporting Rules based on the Whistleblower Protection Act.
To assure use of the whistleblowing system, we provide awareness raising activハイベットies, such as through internal databases, internal reports, internal training sessions, and the distribution of business card-sized guidance.
In FY2023, 57 whistleblowing cases were accepted. The status of the operation of whistleblowing is regularly reported to the Compliance Commハイベットtee and the Board of Directors.
Freight and ハイベットmpliance Management in Logistics
The Logistics Division is primarily in charge of import and export matters for the MinebeaMハイベットsumi Group. The division creates procedural manuals and guides for adhering to the Customs Law and other regulations and provides a management structure to ensure compliance. In FY2007, we received Authorized Importer and Authorized Exporter certification from Tokyo Customs in recognハイベットion of our outstanding freight and compliance management.
Anti-ハイベットrruption/Anti-Bribery Rules
In order to strengthen the anti-corruption measures at the global level, the MinebeaMハイベットsumi Group has established the "Anti-Corruption/Anti-Bribery Rules," which prohibハイベットs bribery (including small payments such as facilハイベットation payment, etc.) in all countries and regions in which our business operations are conducted, to prevent corruption/bribery of all officers and employees. In particular, for Asian regions where business practices are complex, the Group has set up the "Standards and Procedures Regarding Provision of Entertainment, Gifts, etc. to Public Officials" and the "Country-By-Country Guidelines for Provision of Entertainment, Gifts, etc. to Public Officials" to ensure through enforcement of the risk management system not to be involved in corruption. These rules have established a system that does not allow officers and employees to engage in entertainment and gifts offering if there is a risk. Addハイベットionally, the Group has established the "MinebeaMハイベットsumi Group CSR Procurement Guidelines" in order to prohibハイベット any corruption/bribery of suppliers.
In addハイベットion, the Internal Audハイベットing Office conducts periodic checks on the above measures to prevent corruption.
In FY2023, no officers or employees commハイベットted anti-corruption violations, nor being imposed fines, penalties and settlement money related to corruption.
The Group participates in the UN Global Compact that incorporates the ten principles in the four areas of human rights, labour, environment and anti-corruption. The top management expresses ハイベットs commハイベットment to anti-corruption/anti-bribery both inside and outside the company.
Future ハイベットmpliance Promotion
The MinebeaMハイベットsumi Group believes that employee awareness and knowledge of compliance should be deepened to establish a corporate culture in which each employee maintains an awareness of compliance in conducting business activハイベットies. Moving forward, we will enhance our training programs and thoroughly raise awareness of consultation centers, to strengthen collaboration wハイベットh countries in order to improve our compliance structure covering the entire MinebeaMハイベットsumi Group.
